Game One-funded Promo Order Entry Process

Follow the steps in this article to enter GO-funded promo orders in FDM4.

For Vendor-funded promo orders, see this article.

GO-Funded Promo Orders must be properly coded and tracked against the correct promo budget to not impact a sales rep's margin or commissions. When entering these orders, we will utilize the "Special Type" field to attribute orders to the correct promo budgets.

Refer the the table below for the promo type, rep ID and Special Type code.

PROMO TYPE BREAKDOWN

PROMO TYPE	COGS IMPACT	REP ID	SPECIAL TYPE
Business Development Promo - Bill to:* Customer*	100% GO funded	RSM	25BDFPRO
RSM Promo - Bill to:* Customer*	100% GO funded	RSM	25RSMPRO
GO/REP Split Promo - Bill to:* Customer*	70% GO funded/30% Rep funded	Rep ID	25SPLPRO
Rep Promo - Bill to:* Sales Rep*	100% Sales Rep	Rep ID	25REPPRO

**Make sure you enter the correct Rep ID on the order.

ORDER ENTRY PROCESS:

Run Order Entry
Select the correct Bill-To account
On the Order Info Screen, select the Special Type (see chart above)
In Style Entry, add the promo items to the order (including deco, if applicable)
1. Zero out the price of the item. See below call out if the customer needs to see pricing.
2. NOTE: If the decoration needs to be zeroed out because it is included in the promo dollars provided in the agreement, please send the order to your Account Manager to remove the deco pricing.
Review & Complete the order.

Does your customer need to see the order's retail value?

Apply retail pricing to the Quote to provide to them their retail price. Release the quote to an order and zero out all product pricing. If decoration is not included in their promo contract, these decoration charges should be invoiced to the customer and a price should be listed for those decoration lines.

PROMO DASHBOARD:

Promo will be tracked based on the customer number and Special Type field. The spend against each budget will be visible on the Promo Dashboard in SalesDeck (coming Q1 2025). This tracker will show both the customer's remaining promo balance. Balances will be loaded by the RSM once the ASP has been signed and approved.