Orders placed now for future budgets can be invoiced at a future date using the Bill-By Date feature.
Per Game One policy, the only allowable Fall Bill Dates are 7/1, 8/1 and 9/1. Should you need to use these dates on an order, you have two opportunities to set the billing date. The first opportunity is on the Order Information Screen when first starting an order. The second is available on the Main tab. See examples of both below.
Setting the Bill By Date on the Order Information Screen
- Start your order as usual
- On the Order Information Screen (where you choose the Address Number, contact, email, order description), the Bill By Date field can be set.
*Note: This screen is only accessible once. If you forget to set the Bill By Date on this screen, refer to the next option below.
Setting the Bill By Date on the Main Tab
- Enter the order as usual
- Go to the Main Tab > Order Header Management
- Look for the Bill By Date field. Check the box and use the calendar to set the date.
What happens to an order when a Bill By Date is set?
When an order has a future Bill By Date, it will process through the system as usual. Once it ships and reaches the Billing Analyst's queue, FDM4 will not allow it to be invoiced until after the Bill By Date has passed.
It is important to stay aware of the orders that have Bill By Dates approaching so customer POs can be collected and added to the order for quick invoicing.