Determine if an FDM4 PO or an Edgeware PO needs to be issued for the product. This is determined by the following.
Click on one of the below to jump to that place in the article:
- Contract Order - FDM4 PO must be used to purchase the product from the vendor because Carroll does not have any.
- Non-Contract Order - Edgeware PO must be used to purchase the product from the vendor, or they have it in stock and can pull it from the shelf.
- ABOM Tutorial - this will walk through an actual order.
- Important Carroll Reminder on Blank and Deco Orders.
CONTRACT CARROLL ORDER:
It is the Account Managers role to purchase the product from the vendor, and ship to Carroll if Sales Deck AND Remote Edgeware show ZERO Items in stock. Follow the below steps to create a PO in FDM4 for the product.
- Run Allocated Backorder Maintenance
- After selecting the order in ABOM (Allocated Backorder Maintenance), click Create PO/Xfer.
- Click Assign Primary Vendor in the upper left of the screen.
- Update the shipping address on the PO and Ship items from the vendor to Carroll with "Contract Order_PO#" in the Attention to line of the shipping address.
- Send the below to your appointed E-Comm CRR, with your order information. Make sure to attach the order confirmation and purchase order confirmation and call out Contract in the Subject line. Include any important dates (true-must/rush, backorder).
Reminders on Contract Orders:
- If you know of a backorder date with the vendor, please include this in your email.
- If you are transferring product from another Game One warehouse to Carroll's warehouse, provide that warehouse transfer number to your E-comm CRR when you send in the order to them. (This goes into their PO field for their receiving team to receive accurately)
- If you have a true must or rush, make sure you include in your email that approved by Carroll production team. They do not go based on the dates in FDM4 or on the order confirmations. If it doesn't have a true must/rush, it will get produced within their turn times.
NON-CONTRACT CARROLL ORDER:
It is the Account Managers role to assign the product to Carroll as the vendor (2656) , and ship to Carroll if Sales Deck AND Remote Edgeware show ANY items in stock. Follow the below steps to create a PO in FDM4 for the product.
- Run Allocated Backorder Maintenance
- After selecting the order in ABOM (Allocated Backorder Maintenance), click Create PO/Xfer.
- Enter Vendor# 2656 in the upper left of the screen as the vendor.
- Update the shipping address on the PO with "Non-Contract Order_PO#" in the Attention to line of the shipping address.
- Send the below to you appointed E-comm CRR, with your order information. Make sure to attach the order confirmation and purchase order confirmation and call out Non-Contract in the Subject line. Include any important dates (true-must/rush, backorder).
- Once a confirmation is received back from your E-comm CRR, list the Edgeware Order number, they send back, in the comments section of the FDM4 order. This will help when trying to track in Remote Edgeware.
Make sure you ALWAYS leave comments in FDM4.
Re-visit the tutorial on how to order this:
Are some items available in Carroll and some needing to be purchased from the Vendor? Follow the below reminders when submitting a blank or deco order.
- Blank Order - If Carroll has some items in stock and some NOT in stock, you will only purchase the product in Carroll, from Carroll. DO NOT tie the product needing to come from the vendor, to the Carroll PO. These need to be ordered separately by you, from the vendor. Make sure you receive Mike Stewarts approval before sending this over to your E-comm CRR and include this approval information in the body of the email.
- Only attach the Purchase Order, do not attach the order confirmation. This can cause your order to be entered incorrectly in their system.
- Deco Order - If Carroll has some items in stock and some NOT in stock, they will purchase ALL items. Including the items from the Vendor. Put all items on the Carroll PO and send it to your appointed E-comm CRR.
Regarding Rushes/True Musts: If there is a true must date or rush on the order, make sure to provide a note on your email stating that approval was received by Quentin or Puff.